Top 8 Productivity Tips for Mac

Aug 24, 2021 (Updated: 2021-08-25 20:18:06)
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A Mac computer can bring great results into your life for work, study, or merely recreation. While it is not hard to get started with Mac, some features need to be learned to improve the user experience and maximize the benefits. By studying these additional features, you can see exactly how much more productive you will be using your Mac.

mac computer

This article offers some tips to streamline your desktop environment on Mac and boost overall productivity. Some of these tips are as simple as keyboard shortcuts; some are more complex, such as adding accents to text. Just keep reading!

1. Uninstall Apps You No Longer Use

First of all, before you start using all of the macOS productivity tips and tricks we have prepared for you, you should clean your Mac from applications that you no longer use. The reason you do this is simple. Applications can take up a lot of disk space on your computer and eventually slow it down. After all, what mac productivity tip can be achieved with a slow computer?

You can delete applications manually, for example, by opening the Launchpad from your Dock or using a special program.

delete apps from launchpad

In addition, if you see suspicious applications on your Mac that you don't remember downloading them at all, you may want to invest in good antivirus software for your Mac to avoid cyber risks.

2. Optimize Storage

A fast and smooth computer is always essential for productive work, especially if you use heavy software like Photoshop or Adobe Premiere Elements. Therefore you should always have enough free disk space for your Mac to run various programs smoothly.

And if you have little disk space, you can easily adjust it with the storage optimization features provided by macOS. If you do not know much about it, just do the following:

  • Tap the Apple icon at the top of the screen and then tap About this Mac.

  • Now tap on the Storage tab. Each segment of the bar is an estimate of the storage space taken by a category of files. Move your pointer over each segment for more detail.

  • mac storage
  • Then click the Manage… button next to disk color bar. Here you will find various optimization options, among which you need to choose the one that suits you the best. If you're not so sure, checking the details and trying each one of them won't hurt.

mac storage manage

3. Empty the Trash Container Regularly

If you download and use a lot of files every day, moving files to Trash may also be part of your daily routine. If you want your Mac to run smoothly, it's the best to check and clean your Trash on a regular basis. In this way, you can always keep your Trash tidy and put some files back in time if you deleted them by mistake.

And you probably won't believe that most of our MacBook's space should be taken up by the files in Trash. Yes, you heard right. Keeping files in the Trash is also like keeping them on your computer in the normal way. So there is no reason not to empty the Trash container regularly.

empty trash

4. Use Cloud Storage Services

Using cloud storage services such as iCloud, Google Drive, Dropbox or OneDrive will benefit your Mac productivity tips in many ways. First and foremost, storing your data with cloud storage services will save much local storage in your Mac.

Secondly, sharing files will be easier for you this way. With cloud storage services, you will be able to share files and folders with colleagues, family, and friends by just sending them a link or email list. No more large email attachments or thumb drives. Besides, collaboration will be much more convenient.

cloud storage share files

Lastly, with cloud storage services, you can access your files and edit them anywhere from any device, as long as your device is connected to the internet properly.

5. Review Your Downloads Folder

To get your Mac work properly, make sure you have enough disk space on your computer. And to do that, it's necessary for you to manually check the folders, such as the Downloads folder. Delete files from Downloads once they're used, for example some one-time files such as PDF pamphlets. This helps manage the folder and keep it clean instead of a mess.

review downloads folder mac

For some installation files, if they have been collecting dust in your Downloads folder for months and the installed programs have also been removed for a long time, there is no reason to keep the files on your Mac and waste valuable disk space.

6. Use the Spotlight Search

Most people use Spotlight search to open some files and apps that they can't find or want quick access to. One fantastic aspect is that this function gives you both local search and web search in one place. Therefore, you can save a lot of time and energy clicking around.

The message is clear: to increase productivity on Mac, one thing you really need to do is making full use of the Spotlight search. Small improvements can make huge difference.

spotlight search

7. Use Dictation

Oddly enough, many Mac users are aware of this macOS function, but not everyone actually uses it. Dictation will make using Mac a lot easier and more productive because you don't have to type everything anymore.

To use dictation, first you need to enable the dictation option:

  • Just click on the Apple icon in the top left corner and select System Preferences. Then click on the Keyboard and select Dictation.

  • Next to Dictation, select On to turn this feature on. After that set the language and create the desired shortcut based on your own needs.

mac enable dictation

Once you've enabled the dictation feature, it's really simple to use it:

  • Just place your cursor to the desired location for your dictation, use the shortcut you established before to wake it up.

  • A microphone icon will appear on the screen after you start the feature. Then you can start talking.

  • To stop dictation, click Done below the microphone icon.

mac dictation

8. Change Finder Views With Keyboard Shortcuts

Many Mac owners use Finder, but how many of them know that they do not have to change the view of Finder by clicking the four buttons in the menu bar at the top of a Finder window? Here are some keyboard shortcuts that will make your work more productive:

finder views
  • Command + 1: Open the icon view.
  • Command + 2: Open the list view.
  • Command + 3: Open the column view.
  • Command + 4: Open the Cover Flow view.


With all these Mac productivity tips, you can easily boost your productivity while using your Mac OS machine. So what are you waiting for? Try these top 8 Mac productivity tips right now. And there is no need to worry as they are easy to operate for even novice Mac users.

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Taylor Clark
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